Each individual has a number of documents that he or she is required to produce to avail certain services. Printed documents also act as a proof and a chronological record can be maintained using printed documents. However, sometimes having a single copy of the document is not enough. This is when photocopying comes in handy. The original document can be reprinted and preserved or produced and submitted wherever required. Getting important documents photocopied is paramount because the original document should be preserved as it is exceptionally important and losing or damaging it will lead to many unnecessary problems.
Importance of Protecting Original Documents
Safeguarding original documents such as licences, degrees, identity proofs and certificates is imperative. The loss of these documents creates many problems for the individual and obtaining or reissuing Ricoh photocopier new original documents takes a lot of time and effort and money. Damaged original documents are not approved and one is required to get them reissued. Hence, safeguarding original documents and avoiding losing or damaging them is a necessary safety measure each individual should take. But, before beginning to preserve these original documents, individuals should get at least three copies made
Photocopying is imperative
To achieve good quality copies of important original documents only a commercial photocopier should be used trusted. Photocopying machines and printers that are meant for personal use are unable to provide a quality copy that is clear and crisp. Commercial photocopying machines are specially built to produce high quality and vivid copies. Each detail of the original document is retained in its copy when a commercial machine is used.
Hence, documents that need to be kept safe should be arranged in files and put away. Whenever a document needs to be submitted or produced its copy can be used as a substitute.